How to Write an Email for a Job Posting that Will Get You Hired

Do you prefer applying for a job through email? Easy deal! All you need is to form an impressive message so that no one is left indifferent.
Read this article to the end to find out:

  • how to write an email for a job posting that grabs attention;
  • what the structure of an effective cover letter and resume should be;
  • which words will increase your chances of getting a dream job;
  • stop-phrases that will push the employer away from you.
Let's dive into it right now.
The Rules to Respond to a Job Ad
HR managers receive a ton of job application emails every day. To be noticed, your letter should stand out somehow. I prepared a few actionable tips for you.

First of all, take into account these crucial questions:

  • What is the goal of a cover letter?
The goal is to make a job request and provide the recipient with complete information about your experience simply and conveniently.

  • What is the difference between a CV and a cover letter?
A CV contains particular, detailed facts about your work experience, achievements, and career advancement. Everything is distributed by years and stages; the work results, education institutions, and courses are also indicated.

The cover letter
emphasizes the reasons why you are worthy to take this position and advantages of hiring you.
the difference between a cv and a cover letter
  • How to keep ahead of the competition?
Make sure that you specify these two critical points:
  1. Skills: should correspond to those stated in the job description.
  2. Unique features: clarify how you differ from other applicants, what your strengths are.

Now we're moving closer to the core issues of applying for a job through email: cover letter and CV structure.
CV Structure and Format: A Simple Formula of a Successful Job Application
The importance of a CV structure isn't overestimated. A good and clear format allows the employer to quickly navigate within the main points that will affect their hiring decision.

The typical CV structure includes:
  • Header
  • Introduction/Profile
  • Hard skills adapted to vacancy
  • Work Experience
  • Education and Qualifications
  • Technical Skills
  • Interests
cv structure
Let me explain these things to you.

Header
The header is the first thing a recruiter sees when receiving a letter. Thus, you should make headings for your resume as concise and understandable as possible.

First Name + Last Name, Position Name, your location (if you are ready to move, specify where), phone number, and email.

All headings for resumes must be short so that the bulk of the doc fits on the first page.

You can find practical examples and headings for resume on many sites. For instance, here you can use the editor with ready-made blocks and fill them with your information

Introduction/Profile
This text block goes right after the header and serves as an introduction, a summary of what you are looking for and who you are:
  • Your position
  • Strong skills
  • Industry experience
  • Companies that you have worked successfully with
  • Tools and software you can operate with
  • The benefits you can bring to the company

Hard and soft skills
This block can be perfectly arranged as a list of 10 important professional and personal skills for this position. For example:
  • Telephone Call Handling
  • Fluent in Japanese
  • Customer Service
  • Money Transfers
  • One-to-One Support
  • Safeguarding and Welfare
  • Internal Auditing
  • Patience
  • Accountability
  • Creative approach

Work experience
This is the biggest part of the resume, where you need to list all the places you've worked at. Workplaces can be paid or not, but in terms of scope and type of activity, they should relate to the current position for which you are applying.

Start from the last/current place, and organize the listing of work experience in reverse chronological order.

Describe in detail the results of your work, skills, and tools that you used at your previous/current workplace - this information will be more attractive for a potential employer.

"Work experience" block structure:
  • Years of work, company name, and your position name.
  • A brief description of what your tasks were.
  • List of your responsibilities.

Indicate the achievements you're proud of. Try to indicate these facts in numbers: company growth, revenue, years, etc.

Education and Qualifications
At the end of the resume, list where you graduated from and when, what specialty you got, and how you upgraded your qualifications. If the list is too large, leave only the most significant links that correlate with the position you are applying for.

Technical skills
Inform the employer about how technically savvy you are.

For example, you know how to work with:
  • Printers
  • Active Directory
  • MS Office: Excel, Power Point, Outlook
  • Accounting Systems
  • Certified Scrum Master
  • Webex, STB technologies
  • Etc.

Interests
It's an optional point. Make it concise - a maximum of 2 lines.

Pro Tips:
  • Organize the information in blocks with bold subtitles.
  • Leave space between blocks to make the text easier to read.
  • Add lists with short paragraphs.
  • Make a resume of optimal length - 2 pages.
  • Do not include links in the CV. They must be requested by the employer.
  • Make resumes in PDF format or Google docs with viewing access, avoid HTML, EPS, BMP, ZIP, and Word.
  • Avoid phrases such as Team-player, Results-driven, Hard-working. Be more accurate and creative.
  • Do not specify in the resume the reasons why you want to take the proposed position as you have already reported this in a cover letter.
how to write a cv
The Cover Letter's Layout: How To Be Read to the End
When it comes to applying for a job through email, remember that your letter must be sufficiently formalized and professionalized, but at the same time remaining simple, easily understood, without ambiguity. The recipient should see your ability to convey thoughts and communicate at all levels.

To succeed, try to stick to a concrete structure and style of writing an application. Your cover letter has to contain only information that will help employers make a choice in your favor, so do not waste their time. It should be easy and clear to deal with you.

"Well-structured letters are faster to read; a respondent will not get tired while reading. Make a structure means respect receiver."

If you write a letter using plain language, you may be perceived as a tongue-tied amateur, or as a person who disrespects the employer. If you dazzle with smart words and write long, complex sentences, your letter will not be read to the end and sent to the basket.

If an HR manager likes the manner of your self-presentation, they will add you to the list of the most preferred candidates. And if the letter's structure is clear and easily perceived, your chances to be hired are increased.

Typically, the cover letter structure looks like:
  • Subject line.
  • Introduction.
  • Body: the main idea of the letter, arguments.
  • Call to action and contacts for communication.
  • The respectful part of the letter.
structure of a cover letter
In case of applying for a job through email on job search websites, your message should include:
  • Subject Line: Interested in … position.
  • To whom It may concern to.
  • Body: I am interested in the position... advertised on... . I have attached my CV and cover letter.
  • Thank you.
  • Sincerely Yours.
  • First and Last Name, Phone, Email.

Let's analyze each of these points in detail.

Subject line
Your main task is to create a concise and attractive letter subject line so that it would be convenient to read with the smartphone. Include a name of the vacancy and some short and catchy descriptive phrase.

Some tricky examples eye-grabbing subject line:
  • A Copywriter/Marketer/Your position You Need.
  • A Marketing Writer is looking for the next role - 8 years experience.
  • Experienced (Microsoft, Virgin) HR Assistant Application.
  • Social Media Manager that you deserve - 10 y.e., MBA, Google among customers.
  • Paull Verber recommended writing to you: John Smith, Lawyer, 5 years of own practice.

Introduction
Do not start a letter with "Hello!" This is not that situation when you can allow you to be familiar. Instead, use "Dear," and then put the name of the recipient or, if you could not find out the name, "Madame / Sir."

Bring the essence of your letter in the first line, for example, saying that your work resume is attached. Do not be shy to state about a referral saying, for example:
"Your colleague/former colleague/acquaintance recommended I contact your company for such a position."

Body: the main idea of the letter
The second line of the letter contains information relating to the possible reasons why this company needs to hire you. It's not necessary to explain why you are eager to get this job. Focus on the recipient's side and try to convince the employer that they want to get you.

When applying for a job through email, provide strong facts and arguments - what your achievements at the previous position were. Do not repeat the information that is already in the resume. Mention that you have grown as a specialist and are ripe for finding a job where you can apply your strong skills and knowledge.

Call-to-action and contacts
At the end of the letter, include call-to-action and your contacts. For example, you can say:
"Call me on this phone number to discuss how we can cooperate."

In this part, you can also indicate information about when you can start working in a new position, or if you are already free and in an active search for offers.

The "respectful" part of the letter
At the end of all of the above, add Sincerely Yours, First and Last Name. Before sending, read the letter several times to make sure there are no errors or typos. Do not forget to attach a resume to the letter. In the file name, write down the word CV and your First and Last Name.

Pro tips:
  • Let your friends or relatives read your letter and ask them questions: Are you flattering the employer? Are you exaggerating your achievements? Is it clearly explained what you want to get and how the company will benefit from choosing you? If there is any misunderstanding or the letter seems too sweet, correct it.
  • Race game. After the employer receives your letter, he/she is likely to google information about you. Stay ahead - do it first. Google yourself by name and surname, check what information is in the SERP. If any of it does not suit you or spoils your reputation, delete it. For example, if you are applying for a prestigious job, and Google displays some unpleasant comments or foolish pictures, remove such data in advance.
Cover Letter Template
Don't have enough free time or ideas on how to write a cover letter? Just copy and paste this template, and fill in the appropriate info.
Cover Letter Template
Dear Mr. [Employer's Name],
I am writing to apply for the position' Name of position' advertised in the... As required, I am enclosing a job application, resume, and two references.

The job opportunity described in the listing seems interesting to me. The education and experience I received in the … field makes me suitable for this position. To prove these aren't empty words, here are my key skills:
- Degree...
- Expertise in...
- Certifications in...
- I am also experienced in...

Please go through my CV for additional information and details.
You can contact me via phone.... and email….

Best regards,
[Your First Name and Last Name]

You're good to go!

Practical Advice to Send a CV and Cover Letter
I explained to you how to write an email for a job posting but no less important is to send it. And there are also some special tips I want to share.

Let's consider some usual and non-trivial cases that you may face when applying for a job through email.

1. Typical scenario.
Any interaction with another person requires at least the slightest knowledge of psychology. It's not enough to declare "I am a cool specialist, I will make your company even better, hire me." Dozens of other job seekers will write in such a way.

Try to influence the decision of the leadership in your favor. These magic words will definitely give you additional points:
  • Relationship building, execute, change, communicates;
  • With my extensive experience as a ... I am confident that I can strengthen your ...;
  • By hiring me, you will get;
  • My professional experience can contribute to your company's growth in such directions...
words to use in cv and cover letter
At the same time, there are stop-phrases that will only harm your reputation. If you find something similar in your letter, delete it immediately or replace:
  • Forward-Thinker, Self-Starter, Detail-Oriented - they sound too boring and are empty;
  • Huge, significant, measurable - replace them with numbers, facts;
  • Truly, really, deeply, best - these words show you as arrogant. Do you want to appear arrogant or get this job?
  • I appreciate your time and attention - too boring and predictable;
  • I can, I will, I am - too much attention to your person, instead, focus on what the employer will gain by hiring you.

2. There is no vacancy, but you still want to get into this company.Write a speculative letter to the HR manager, or a head of the department you are interested in. The letter should be written in a light and positive manner:
  • Say hello officially - Dear Mr. + name of the recipient;
  • Tell briefly who you are - My Name is ... I am a marketer/lawyer/author... .
  • Tell why you are writing, be sincere - "I have wanted to work with you for a long time, but I don't see a suitable vacancy, so I decided to ask directly".
  • Say what you can give the company - My most reliable skills in ... I think I can strengthen the company's position in the direction ... . I am also ready to deal with such issues as ... . Just in a month I achieved the result ....
  • Indicate that you will be happy to receive a quick, and most importantly - a positive response.
  • Add Sincerely Yours and your contact information to reach you.
#1 Candidate
Now you know the rules and tips on how to write an email for a job posting that evokes the employer's interest. The proper cover letter and CV structure, catchy headings for resumes and a unique style of writing determine your success in the dream job race. The phrases and points you use can both bring you a prestigious, well-paid job, and cross out all your hopes for it. Take them seriously. Yes, you will spend some time on it, but the result will be worth it!

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