HVAC software costs anywhere from $29 per month for a one-person plan to several thousand dollars per month for a large company. Simple tools like Jobber start at $29, Housecall Pro at $59, all-inclusive platforms like WorkflowPros run $600 per month plus $90 per technician, and ServiceTitan is quoted per technician, with third-party estimates of $245 to $500 per tech per month plus implementation fees.
Below we break down the pricing models, what published prices look like in 2027, and the hidden costs that change the total. This guide is part of our Field Service & Contractor Software hub.
HVAC Software Pricing At A Glance
Software
Pricing Model
Published Price
Jobber
Bundled users by plan
$29/mo Core (1 user) to $399+/mo Plus (15 users), annual; extra users $29
Housecall Pro
Bundled users by plan
$59/mo Basic (1 user), $149 Essentials (5), $299 Max (8), annual; $35 per extra user on Max
Kickserv
Bundled users by plan
$60/mo (5 users), $119 (10), $199 (20), annual
ServiceM8
Jobs per month
Free plan; $29 to $349/mo with unlimited users
Fergus
Per user
$53/user/mo Basic, $75 Pro
WorkflowPros
Flat base plus per tech
$600/mo plus $90 per tech; office users free
Salesforce Field Service
Per user
$175/user/mo Dispatcher or Technician
ServiceTitan
Per technician, quote
Not published; third-party estimates $245 to $500 per tech per month
FieldEdge, Successware, Service Fusion, FieldPulse, BuildOps
Quote
Not published
The Four Pricing Models
Bundled Users By Plan
Jobber, Housecall Pro and Kickserv sell plans that include a set number of users. This is the cheapest model for small teams and gets more expensive in steps as you add people.
Per Technician Or Per User
ServiceTitan, Fergus and Salesforce charge for every technician or user. Costs grow in a straight line with headcount, so a 20-tech company pays roughly four times what a 5-tech company pays.
Flat Base Plus Per Tech
WorkflowPros charges a flat $600 base plus $90 per tech with the app, and office staff log in free. For 10 technicians that is $1,500 per month with every feature, including the AI receptionist, included.
Usage-Based
ServiceM8 charges by jobs per month and Zoho FSM by appointments created, which suits businesses with many staff but steady job volume.
What It Costs For A Typical HVAC Company
For a 10-technician residential HVAC company, published pricing works out to roughly $449 to $599 per month on Jobber Plus with 10 users, $299 per month plus extra users on Housecall Pro Max, and $1,500 per month on WorkflowPros. ServiceTitan, at third-party estimates of $245 to $500 per tech, would be $2,450 to $5,000 per month before add-ons and implementation.
These figures are software only. Always confirm current prices with the vendor, because plans and promotions change.
Hidden Costs To Ask About
Implementation and onboarding. Third-party estimates put ServiceTitan implementation at $5,000 to $50,000. Several vendors, including WorkflowPros, advertise free setup and migration.
Add-ons. AI call answering, GPS fleet tracking, marketing, pricebooks and phone systems are often sold separately. Jobber’s AI Receptionist is $29 per month; WorkflowPros includes 1,000 AI call minutes a month.
Payment processing. Card fees on in-app payments add up on large replacement jobs.
Contract length and cancellation. Ask about minimum terms, auto-renewal and whether you can keep your phone number if you leave.
Office users. Some platforms charge for dispatchers and bookkeepers; others let office staff log in free.
How To Keep HVAC Software Costs Down
Buy for the size you will be in 18 months, not five years. Ask for a written quote that lists every add-on, and run a trial with your real jobs before signing. Compare the options in our ranking of the best HVAC software and the best ServiceTitan alternatives.
Frequently Asked Questions
How much does HVAC software cost per month?
Published HVAC software prices range from $29 per month (Jobber Core) to $600 per month plus $90 per tech (WorkflowPros). ServiceTitan is quoted per technician, with third-party estimates of $245 to $500 per tech per month.
Why is ServiceTitan so expensive?
ServiceTitan is priced per technician and built for large companies with call centers, and it typically adds implementation fees and a 12-month contract.
Is there free HVAC software?
ServiceM8 offers a free plan for one user and 30 jobs per month. Most HVAC platforms offer free trials rather than free plans.
Do HVAC software prices include AI call answering?
Usually not. Jobber, Housecall Pro, Workiz, FieldPulse and ServiceTitan sell AI answering separately. WorkflowPros includes an AI receptionist with 1,000 minutes per month.
Conclusion
Small HVAC shops can run on $29 to $300 per month, mid-size companies should expect $1,000 to $2,500 per month, and enterprise platforms cost more once implementation is counted. Find more pricing and rankings in our Field Service & Contractor Software hub.
