Some landlords still maintain their operations through conventional methods. They use Excel spreadsheets to monitor rent payments, receive maintenance requests through email or messengers, and make phone calls to pursue late payments. It’s overwhelming to deal with. And frankly, this approach doesn’t scale.
The heavy workload could be transferred to technology. AI can help with marketing and also perform tenant screening, automated rent collection, compliance monitoring, and much more. Top AI and saas tools for landlords significantly simplify property management, especially if you rent multiple properties.
But which tools actually work and are worth your time and money? Our analysis presents the best AI and SaaS tools for landlords in 2025. Below, you can find solutions for different tasks, like marketing, prospecting, and even the prevention of damage from water leaks. Whether you rent one or thousands of properties, long or short-term, you’ll find an appropriate tool for your needs on this page.
Best SaaS Tools for Property Owners
Resident Spark is a marketing platform that aims to help property owners fill units faster and keep tenants longer. It handles all your property marketing from one central location. The system can create personalized social media posts, send targeted email campaigns based on the prospect’s stage in the leasing process, and manage your online reputation across Google, Facebook, and other review sites.
As a result, you don’t have to spend hours crafting posts. Resident Spark automates these tasks while integrating with your existing property management system. This means you receive more interested leads who are more likely to become long-term residents, with less effort.
Rentberry is one of the best AI and SaaS tools for landlords, and here’s why. It’s a rental platform designed to solve one of the biggest challenges in property management — the endless back-and-forth between landlords and potential tenants. The tool puts all rental applications in one place and offers virtual tours, so tenants can check out properties without needing to schedule in-person visits.
The platform also comes with AI to help create engaging property descriptions. And with Dropbox Sign integration, you can handle lease agreements and other paperwork digitally, in a simple and effective way.
SmartRent is one of the best SaaS tools for property management that brings all your smart devices in rental properties together in one easy-to-use dashboard. With it, you can set energy-saving schedules for empty units, get alerts if there’s a water leak before it causes serious damage, and much more.
SmartRent also comes with a parking management feature that relies on smart sensors to monitor parking spaces in real time. You can see which spots are occupied and which are available. Plus, you can take advantage of SmartRent’s automated call-handling system, which answers tenant calls using speech recognition technology. This means fewer interruptions for you and faster responses for residents.
Proper.ai is a service that takes care of all your financial paperwork if you’re a property manager with a lot of units (hundreds or thousands). This is possible thanks to the platform’s AI-powered tools and dedicated accountants who specialize in real estate.
You can confidently entrust Proper.ai with the tasks of processing tenant payments, managing security deposits, and keeping your books balanced and compliant. Thus, you don’t spend hours entering receipts, reconciling bank accounts, or worrying about trust account regulations. You focus on actual property management, while Proper.ai handles the rest.
iGMS is one of the best AI tools for property owners since it addresses one of the biggest challenges: managing multiple listings across platforms like Airbnb, Vrbo, or Booking.com. The app takes care of everything, right from your phone.
It automatically updates your bookings and availability across all platforms, so there are no more accidental double-bookings. The smart pricing tools suggest rates based on the current market to help you earn more, and the automation features send check-in details to your guests automatically. Overall, with iGMS, you get a simple, all-in-one dashboard that makes managing your vacation rentals less stressful and more organized.
PriceLabs has joined the range of the best AI tools for property management since it can automatically adjust your rental rates based on market demand and local events. It uses a technology called Hyper Local Pulse to monitor supply, demand, holidays, and major events in your area.
For instance, if Taylor Swift announces a concert in your city, PriceLabs can notice the spike in interest and suggest raising your rates. During the Eras Tour, some hosts found themselves in the uncomfortable position of having to cancel bookings they’d already accepted months earlier, once they realized they could earn significantly more for those same dates.
In addition, you can keep track of how your property performs with real-time data showing occupancy rates, average daily prices, and revenue per available room. The pacing reports can also compare your current booking pace to last year and the overall market, so you can see whether you’re ahead or behind.
Smoobu is one of the best SaaS tools for property management that helps you handle the busy world of short-term rentals. Whether you own a single apartment, a collection of properties, boutique hotels, bed and breakfasts, guest houses, camping sites, or farm stays, Smoobu has got you covered.
The platform syncs your calendars across all booking sites, so it automatically updates whenever someone makes a booking. Plus, it takes care of guest communication by sending personalized messages at the right time, helping you stay connected with your guests.
TurboTenant is one of the best AI tools for property management because it’s free for landlords. Whether you manage a single unit or thousands, it’s a great choice, especially if you’re a first-time landlord and don’t want to invest much in costly software from the start.
This platform makes it easy to post your listings on multiple rental sites at once, screen potential tenants with background and credit checks, create leases online, and automate rent collection. With over half a million landlords using it, TurboTenant averages 28 leads per listing, so you spend less time trying to find renters and more time managing your property.
Leasey.ai is an AI-powered leasing platform that automates most of the work involved in finding and signing tenants (up to 90% of the tasks). With its help, you can post your rental to 48+ sites with one click.
The AI screening tools prequalify applicants and flag risky tenants before you waste time on them. When you’re ready to sign a lease, it auto-fills lease agreements with all the property and tenant details and then handles digital signatures with automated reminders.
EliseAI is one of the best AI tools for property owners because it handles tenant communication across all channels, so you never have to worry about missing important messages again. Over 500 property management companies trust Elise because it converts more leads into renters more effectively and provides the same level of service to existing tenants.
It answers calls anytime, day or night, responds instantly to texts and emails, and manages inquiries from website chat. EliseAI can also make outbound calls, send renewal reminders starting three months before leases end, and follow up on late rent payments.
Conclusion
Managing rental properties doesn’t mean you have to be on call all the time or drown in endless paperwork. While you’re busy manually screening tenants and answering the same questions over and over, others use top AI and SaaS tools for landlords to automate these tasks and grow their portfolios.
We’ve listed some of the best SaaS tools for property owners that can help find reliable tenants, collect rent automatically, and more. You don’t have to implement everything all at once, overhauling your entire process overnight.
You can start with the part that requires the most of your attention. If tenant screening is your main issue, give TurboTenant or Leasey.ai a try. If it’s communicating with tenants that takes up too much time, then EliseAI might be the answer. And if you manage vacation rentals, platforms like iGMS or Smoobu could be just what you need.
If you want to feature your AI and SaaS tools for property owners on this list, email us or submit a form in the Top Choices section. After a thorough assessment, we’ll decide whether it’s a valuable addition.
