Read this article to the end to find out:
Let’s dive into it right now.
HR managers receive a ton of job application emails every day. To be noticed, your letter should stand out somehow. I prepared a few actionable tips for you.
First of all, take into account these crucial questions:
The goal is to make a job request and provide the recipient with complete information about your experience simply and conveniently.
A CV contains particular, detailed facts about your work experience, achievements, and career advancement. Everything is distributed by years and stages; the work results, education institutions, and courses are also indicated.
The cover letter emphasizes the reasons why you are worthy to take this position and advantages of hiring you.
Make sure that you specify these two critical points:
Now we’re moving closer to the core issues of applying for a job through email: cover letter and CV structure.
The importance of a CV structure isn’t overestimated. A good and clear format allows the employer to quickly navigate within the main points that will affect their hiring decision.
The typical CV structure includes:
Let me explain these things to you.
The header is the first thing a recruiter sees when receiving a letter. Thus, you should make headings for your resume as concise and understandable as possible.
First Name + Last Name, Position Name, your location (if you are ready to move, specify where), phone number, and email.
All headings for resumes must be short so that the bulk of the doc fits on the first page.
You can find practical examples and headings for resume on many sites. For instance, here you can use the editor with ready-made blocks and fill them with your information
This text block goes right after the header and serves as an introduction, a summary of what you are looking for and who you are:
This block can be perfectly arranged as a list of 10 important professional and personal skills for this position. For example:
This is the biggest part of the resume, where you need to list all the places you’ve worked at. Workplaces can be paid or not, but in terms of scope and type of activity, they should relate to the current position for which you are applying.
Start from the last/current place, and organize the listing of work experience in reverse chronological order.
Describe in detail the results of your work, skills, and tools that you used at your previous/current workplace – this information will be more attractive for a potential employer.
“Work experience” block structure:
Indicate the achievements you’re proud of. Try to indicate these facts in numbers: company growth, revenue, years, etc.
At the end of the resume, list where you graduated from and when, what specialty you got, and how you upgraded your qualifications. If the list is too large, leave only the most significant links that correlate with the position you are applying for.
Inform the employer about how technically savvy you are.
For example, you know how to work with:
It’s an optional point. Make it concise – a maximum of 2 lines.
When it comes to applying for a job through email, remember that your letter must be sufficiently formalized and professionalized, but at the same time remaining simple, easily understood, without ambiguity. The recipient should see your ability to convey thoughts and communicate at all levels.
To succeed, try to stick to a concrete structure and style of writing an application. Your cover letter has to contain only information that will help employers make a choice in your favor, so do not waste their time. It should be easy and clear to deal with you.
“Well-structured letters are faster to read; a respondent will not get tired while reading. Make a structure means respect receiver.”
If you write a letter using plain language, you may be perceived as a tongue-tied amateur, or as a person who disrespects the employer. If you dazzle with smart words and write long, complex sentences, your letter will not be read to the end and sent to the basket.
If an HR manager likes the manner of your self-presentation, they will add you to the list of the most preferred candidates. And if the letter’s structure is clear and easily perceived, your chances to be hired are increased.
Typically, the cover letter structure looks like:
In case of applying for a job through email on job search websites, your message should include:
Let’s analyze each of these points in detail.
Your main task is to create a concise and attractive letter subject line so that it would be convenient to read with the smartphone. Include the name of the vacancy and some short and catchy descriptive phrase.
Some tricky examples eye-grabbing subject line:
Do not start a letter with “Hello!” This is not that situation when you can allow you to be familiar. Instead, use “Dear,” and then put the name of the recipient or, if you could not find out the name, “Madame / Sir.”
Bring the essence of your letter in the first line, for example, saying that your work resume is attached. Do not be shy to state about a referral saying, for example:
“Your colleague/former colleague/acquaintance recommended I contact your company for such a position.”
The second line of the letter contains information relating to the possible reasons why this company needs to hire you. It’s not necessary to explain why you are eager to get this job. Focus on the recipient’s side and try to convince the employer that they want to get you.
When applying for a job through email, provide strong facts and arguments – what your achievements at the previous position were. Do not repeat the information that is already in the resume. Mention that you have grown as a specialist and are ripe for finding a job where you can apply your strong skills and knowledge.
At the end of the letter, include call-to-action and your contacts. For example, you can say:
“Call me on this phone number to discuss how we can cooperate.”
In this part, you can also indicate information about when you can start working in a new position, or if you are already free and in an active search for offers.
At the end of all of the above, add Sincerely Yours, First and Last Name. Before sending, read the letter several times to make sure there are no errors or typos. Do not forget to attach a resume to the letter. In the file name, write down the word CV and your First and Last Name.
Don’t have enough free time or ideas on how to write a cover letter? Just copy and paste this template, and fill in the appropriate info.
Dear Mr. [Employer’s Name],
I am writing to apply for the position’ Name of position’ advertised in the… As required, I am enclosing a job application, resume, and two references.
The job opportunity described in the listing seems interesting to me. The education and experience I received in the … field makes me suitable for this position. To prove these aren’t empty words, here are my key skills:
– Expertise in…
– Certifications in…
– I am also experienced in…
Please go through my CV for additional information and details.
You can contact me via phone…. and email….
[Your First Name and Last Name]
You’re good to go!
I explained to you how to write an email for a job posting but no less important is to send it. And there are also some special tips I want to share.
Let’s consider some usual and non-trivial cases that you may face when applying for a job through email.
1. Typical scenario
Any interaction with another person requires at least the slightest knowledge of psychology. It’s not enough to declare “I am a cool specialist, I will make your company even better, hire me.” Dozens of other job seekers will write in this way.
Try to influence the decision of the leadership in your favor.
These magic words will definitely give you additional points:
At the same time, there are stop-phrases that will only harm your reputation. If you find something similar in your letter, delete it immediately or replace:
2. There is no vacancy, but you still want to get into this company.
Write a speculative letter to the HR manager or a head of the department you are interested in. The letter should be written in a light and positive manner:
Now you know the rules and tips on how to write an email for a job posting that evokes the employer’s interest. The proper cover letter and CV structure, catchy headings for resumes and a unique style of writing determine your success in the dream job race. The phrases and points you use can both bring you a prestigious, well-paid job, and cross out all your hopes for it. Take them seriously. Yes, you will spend some time on it, but the result will be worth it!